Enter a deposit to checking for the amount of actual cash you collected--do not include this scout's payment in the transaction amount. Use 599-Dues as the support account. Do a Member Split and list all cash payments in the Cash column next to the appropriate scouts' names--the total in this column must match the transaction amount. Then, switch to the Account column and enter the amount that the scout wants credited from his personal account in that column. When you save the transaction, all of the scouts will be credited with paying dues, and the amount entered in the Account column will be subtracted from that scout's account.

When you created the Dues Payment Schedule, you probably entered amounts in the Initial Owed column on the Participants tab. Amounts entered there will be added to amounts the scout owes for this year. The only amounts you should enter in Initial Owed are amounts, if any, that the scouts still owe you from the previous fiscal year.

Reserve accounts (700-series) are used to earmark funds for specific purposes. For example, if you deposit pre-payments for summer camp, you will probably want to reserve the funds for that purpose. In that case, enter both a summer camp income account and a summer camp reserve account on the deposit transaction. Of course, when you later charge the scouts for going to summer camp, you must also list the summer camp reserve account on the withdrawal transaction.

When you enter the deposit transaction, use the fund raiser income account as the support account and do a Member Split. Enter the amount that you want each scout to get in the Cash column next to his name. When you close the Member Split, TroopLedger/PackLedger will ask if you want to carry the members' total back as the support account amount--answer "No".

Let's again take the example of summer camp. You probably wrote several check to cover the expenses, but you don't want to do a Member Split on each check--you just want to charge each scout $150. Enter a transaction withdrawing zero dollars (i.e., use $0.00 as the transaction amount) from checking, use the summer camp expense account as the support account, and do a Member Split. Enter $150 in the Account column next to the name of each scout who went. When you close the Member Split, Troop/PackLedger will ask if you want to carry the members' total back as the support account amount--answer "No". Mark the transaction as cleared (since it will not appear on your bank statement) and post the transaction. Each selected scout's account will drop by $150 but your checking balance will remain unchanged.

Yes. You can perform periodic updates of your membership data in the Ledger program. First, in your TroopMaster/PackMaster program, you should select the File>Create Ledger Import Files option to create the transfer files. Then, in Leger, select the File>Import option to load this data into your Ledger software. This process will allow you to initially populate your Ledger database as well as to perform periodic updates to your membership and keep your rosters in sync between the two programs.