ScoutNET Export Instructions

Before purchasing any software for your unit, make sure that it's ScoutNET Certified!

What is ScoutNET?

ScoutNET is BSA's computerized record keeping system which makes it possible for all BSA councils to keep their records within a standardized computer system. ScoutNET offers the councils a way to save data entry time since it can import information directly from files created using ScoutNET Certified software, such as TroopMaster or PackMaster. This process not only helps to get the data into their system in a more efficient manner, it also results in fewer errors since there is no manual re-entry of the data into their system. With the recent launch of their new Internet Advancement and Internet Recharter systems, this system further simplifies the process of transferring the data from your program directly to the council.


Internet Advancement Processing Instructions

BSA's Internet Advancement System is used by most councils and our Advancement/4403 Report in both TroopMaster and PackMaster will produce a file that is fully compatible with this interface.

To generate this file:

  1. First, generate your advancement report using the program the same way you would if you were going to submit your 4403 report directly to the council office. If you are using TroopMaster, you will use the Reports>Awards/Advancement>Court of Honor/4403 report. For PackMaster, use the Reports>Awards/Advancement>Pack/Den Awards Report/4403 option.

  2. If you are using our desktop software, Select the 'ScoutNET Report' setting under the '4403 Option' block in the lower left. If you are using our new TMWeb 2.0, click the Send To Council button and then click the link download the ScoutNET export file.

  3. After you have generated the report and saved the export file, you are ready to upload and process this file through BSA's Internet Advancement. The name of the file will be 'ADVxxxxx.csv' where xxxxx designates your unit type/number.

  4. Once you have created this advancement file, processing the report using the Internet Advancement System is very easy.

    1. Log into the Internet Advancement system.

    2. Click 'Continue' for the "Load Roster" step.

    3. Select the 'Upload Advancement File' option.

    4. The system then displays a browse window so you can locate and select the desired file (ADVxxxxx.csv). Follow the instructions on this page.

    5. After the file has been uploaded, the processing will begin.

      If you decide to stop the upload file processing, click Cancel Upload and you will go to Stage 2 - Update Member.

      Internet Advancement will match the members in your file with your registered youth members and exact member matches will be processed automatically. This matching is based on First Name, Last Name, and Date of Birth so these must match exactly in both systems for the process to locate each member correctly.

      Stage 2 - Update Member: Click on Review Advancement Report to see the results of upload file processing. You may make other additions or changes as necessary before submitting this report.

      IMPORTANT: If you are using TroopMaster, both rank and merit badge advancement will be processed from this upload file. If you are using PackMaster, your scouts' rank badges only will be processed from this upload file (BSA's Internet Advancement system is not currently set up to receive information on your Cub Scout Adventures or other awards). Once they have added these capabilities to their system, you will be able to transfer this additional data for future advancement processing.

NOTE: If you have any specific questions regarding the internet advancement process for your unit, please contact your local council for more information.


Internet Rechartering Processing Instructions

BSA's Internet Rechartering System is used by most local councils and the Recharter Report in both TroopMaster and PackMaster will produce a file that is fully compatible with this interface.

To generate this file:

  1. First, generate the Reports>Scout/Unit General>Councl Recharter report the same way you would if you were going to submit your recharter directly to the council office.

  2. Once you generate the report, TroopMaster/PackMaster will create a paper report and will also allow you to save the recharter file to disk. The file name will be 'CHTxxxxx.csv', where xxxxx designates your unit type/number.

  3. After you have created this recharter file, processing the report using the Internet Rechartering System is very easy.

    1. Log into the Internet Recharter system.

    2. Select the 'Upload Unit Management System (UMS) File' or 'Load Council Info' option.

    3. Choose the Upload option. The system then pops up a browse window so you can locate and select the desired file (CHTxxxxx.csv).

    4. After the file has been uploaded, the processing will begin.

      If there are are any problems matching members in the file to the ones in ScoutNET, you are asked to confirm that the two people are the same or add the new person to the database.

      NOTE: You can log out at any point and then resume later at the same spot. This makes it possible to go research a problem and still continue your recharter without having to start over.

      When you are finished with Internet Recharter process, you will also need to submit the signed paper report to your council along with your payment and new member applications.

NOTE: If you have any specific questions regarding the internet recharter process for your unit, please contact your local council for more information.